Employee monitoring HR documents, drawn from your own list

1. Workplace monitoring policy

Organisation-wide. Schedule A lists every practice you pasted; one section per practice class carries the rules each location attaches to it (limits, places kept private, outside work, personal devices, covert monitoring, biometric data, AI emotion recognition, assessment, lawful basis). Where the law of a location lists what a written policy must state (New South Wales s 12, the ACT s 16, Ontario 41.1.1, the ICO guidance), those contents become fields to fill. A clause on raising concerns keeps the policy from discouraging a report the law protects.

2. Employee monitoring notice, by location

One notice per location, carrying what that location asks a notice to say: the 14 days and the contents of New South Wales s 10 and ACT s 13, the types and specific places of Connecticut 31-48d, the acknowledgement and posting of New York 52-c, the Art. 13 information under GDPR and UK GDPR, the APP 5 matters on your tick. Sign text for camera entrances and notices for tracked vehicles where a text asks for them. A line recorded as covert, or a practice the law of the place rules out, is kept out of the notice and the notice says so.

3. Works council and employee representative consultation

Drawn only for a location whose held law asks for a consultation or an agreement: the works agreement of BetrVG s 87(1) no. 6 in Germany, the works council consent of WOR art. 27 in the Netherlands, the CSE consultation of L2312-38 in France, the union agreement or inspectorate authorisation of art. 4 in Italy, the worker consultation of ACT s 14. Every other location says why not: the held statutory texts do not ask for one, you said no body exists, or the local law is not covered. The French duty is marked as depending on headcount, which the planner does not ask.

4. Recording consent and acknowledgement form

Drawn only where a text asks for a consent, a release or an acknowledgement: the every-party recording laws, the BIPA written release, Texas CUBI consent, the New York and Delaware acknowledgements, consent to track a worker through their own device in New South Wales and Victoria. The form says that a signature does not change what the law of the place allows or rules out. A practice a place rules out gets no form, and EU and UK lines carry the statement that consent is rarely free at work.

5. Monitoring data retention and access schedule

One row per practice per site: what is kept, how long your list keeps it, the maximum you set (a threshold you set, not a legal deadline), any figure a text names (the CNIL periods, marked as guidance; the BIPA outer limit), who may open the records and how they are deleted. Below it, the retention and use provisions of each location, and a request form for opening records that names a purpose and a period, not a person.

Type into any clause or field on the page: the organisation, the policy owner, the contact and the dates go into every document, and your wording goes into every export. Export a document, or all five at once, as a Word file; print it or save it as a PDF; or copy it as plain text. On Solo and Team the edited set saves with the plan and reopens with it, and anything new since your saved version is marked. The free run shows the specimen in full, watermarked SPECIMEN, and a preview of your own first eight lines with the clause wording held for Solo.

They do not monitor anyone, take a name or connect to a system: they are drawn from the list you paste. They do not decide whether a practice may run: where the planner cannot tell (a location it cannot place, an Ontario headcount or CCPA tick not given, a practice it cannot read, a column the list lacks), the document says scope incomplete and names the missing answer. Where the law of a location is not covered, the document says so instead of drafting for it. Translation into the local language is not offered: that would be a text we have not read.

See the specimen plan run Plan your own list